When it comes to shipping your packages, parcels, or any type of box with carriers like USPS, FedEx, and UPS, the process can be quite seamless when you have the right tools and information at hand. One of the essential steps in this process is obtaining online shipping labels, which can be easily done online just by visiting the right online platforms.
But what comes next? This guide will walk you through the after-process of getting your shipping labels, including preparing your packages, scheduling pickups, dropping them off at shipping centers, tracking online your shipments, and managing customer service issues and extra charges.
Printing the Shipping Label and Packaging the Items
Once you've created and downloaded your shipping label with all the proper information about the shipment location, it's time to print it and prepare your package. Proper packaging is crucial to ensure that your items arrive safely. Here are some tips to help you package your items correctly, organized into simple categories:
-Shipping Labels: Sturdy paper to print the shipping label Some clear packing tape to secure the label to the box
-Packaging Materials: Sturdy boxes to ship of appropriate size, remember that if the box is a tad too big, the padding will help you secure the contents inside. Padded envelopes for smaller, non-fragile items are a must. You can find them sorted by the same system that you use for paper (a4, letter, etc) Bubble wrap for cushioning (and for stress relief) Packing peanuts or foam inserts for added protection. Remember that you can find biodegradable options for a more conscious approach Packing paper to fill empty spaces, the thicker the better.
-Sealing Materials: Strong packing tape Scissors or box cutters Labels indicating fragile items if necessary
-Labeling Materials: Permanent marker for writing additional information on the package (Sharpies are a great option, and you can find them almost anywhere) Shipping label printer (optional for more professional labeling)
-Shipping Supplies: Custom-fit boxes for unique items, Reinforced tape for heavy packages Waterproof pouches for documents
-Documentation: Invoice or packing slip inside the package Return address clearly marked on the package
-Tracking and Shipping Information: Tracking number from the carrier Scheduled pickup information or nearest drop-off location details
-You might also like to keep around: Measuring tape to confirm box dimensions Digital scale to weigh the package accurately
Label Placement: Ensure that the shipping label is placed on the largest surface of the box or envelope, avoiding seams or edges. Secure it with clear packing tape to protect it from damage.
Readability is a key factor for every step of the delivery, so be sure to follow the format that the page provides, making sure that the final print is clear, the font is big and the quality of the printer is set to high to ensure the information is understood and clear for everyone involved
For more detailed tips on packaging, check out our friendly Guide to Labeling and Sending Packages!
Scheduling Pickups
If you've chosen a carrier like FedEx, UPS, or USPS, scheduling a pickup can save you time and hassle, thanks to their easy-to-use service (which even gives you clear and easy-to-understand information thanks to their real-time tracking area update, which provides constant feedback on the location of your packages from the moment the parcel is picked up, all the way to their final destination), and here's how to do it:
-FedEx: You can schedule a pickup online or by phone. The system is very user-friendly and easy to use, but be sure to provide the tracking number and package details for an even better and more seamless experience.
-UPS: UPS offers several pickup options, including same-day pickup. Schedule online or via the UPS app with just a few taps on your phone.
-USPS: Just like with the other providers, you just need to schedule a free package pickup through the USPS website. Make sure your package is ready before the scheduled time and that you have all the information at hand.
For Airpals users, you can also schedule pickups for parcels and boxes in NYC directly through our platform with prior notice using our cool and user-friendly interface for an additional price. Feel free to reach out to us via email at info@airpals.co or via our online chat on our website for pickups in other cities and states.
Dropping Off at a Shipping Center
If you prefer not to schedule a pickup, you can drop off your package at the nearest shipping center. Here are some tips:
- Finding the Nearest Center: Use carrier websites or apps to locate the closest drop-off point, you can do this with a simple Google Maps search right from your comfy chair with a simple prompt such as: “FedEx shipping centers near my location” or “USPS center near me”. Don’t trust the info on their Facebook pages since those tend to be out of date.
- Drop-off Procedures: Ensure your package is securely sealed and labeled. Follow any specific instructions provided by the carrier in our easy-to-follow guide.
- Tips to Remember: Bring your tracking number and be aware of the center's operating hours for a great experience.
Tracking Your Package
So, you’ve done everything right and the package is out of your hands. Once your package is on its way, you can track its progress using the shipment tracking number. Understanding tracking statuses can help you stay informed about your package's journey.
Carriers provide updates such as "In Transit," "Out for Delivery," and "Delivered." Those are the 3 main statuses and will change at every stage automatically, so you won’t have to worry about constantly refreshing the page or the app. It’s 2024 and the most powerful tech is at your fingertips, so post-tracking stress is something for the history books
Contacting Customer Service
If you encounter issues with your shipment, which very rarely happens, contacting the carrier's customer service can help resolve them. Common issues include delays, lost packages, or damaged items. Every service provider works more or less in the same way.
- FedEx: Contact FedEx customer service via phone at 1800GOFedEx (that is: 1800 463 3339), email, or chat on your phone by sending an SMS to 29372.
- UPS: When you need to reach their customer support service, use the UPS help center for various contact options.
- USPS: Reach out to USPS customer service through their website or, if you’ve got the time and feel like walking to your local post office, their team will be ready to help you with any questions you’ve got.
Understanding Extra Charges and Claims
Occasionally, extra charges may apply to your shipment. Here’s what to look out for and how to handle claims:
- Extra Charges: These may include additional fees for oversized packages, residential delivery, or special handling when required. Remember that the extra cost is directly related to specific changes in the delivery protocol designed to fit every one of your needs.
- Filing Claims: In the case your package is lost or damaged, you can file a claim with the carrier through a very simple process. Provide all necessary documentation, including the tracking number and proof of value. As an extra tip, we’d like to remind you to always take pictures of the packages and the related information.
In conclusion, the post-labeling process involves several crucial steps, including proper packaging, scheduling pickups or dropping off packages, tracking shipments, and handling customer service issues. By following these best practices, you can ensure a smooth shipping experience and maximize efficiency.
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FAQ
What to do after printing a shipping label?
Prepare your package, attach the label securely, and choose between scheduling a pickup or dropping it off at a shipping center. The process is simple, yet crucial to making sure that everything flows just fine.
Where to buy boxes for shipping?
You can purchase boxes from carriers, office supply stores, or online retailers. Keep in mind that the bigger the box, the more expensive the service will be due to certain limitations from every carrier.
Can you ship an order in multiple packages?
Yes, you can. Ensure each package has its own shipping label and tracking number. Treat every parcel as an individual unit and the process will work just fine.
Can I reprint a label?
Yes, most platforms allow you to reprint your shipping label if needed. Just make sure that when you are reprinting and using a new label, the old one is deleted or covered.
Do I need a signature for the delivery of my package?
It depends on the carrier and service selected. Some services include signature confirmation, while others won’t require a formal signature.
Are there any fees for scheduling a pick-up?
Some carriers may charge a fee for pickups, especially for same-day or next-day services. Check their websites for the right hours.
Can you print labels at home?
Yes, with Airpals, you can print shipping labels at home using a standard printer and get it done right at home.
Where should I put the shipping label on a box?
Place it on the largest, flattest surface, avoiding seams and edges. The easier to see, the simpler the process for everyone involved.
How much does a shipping label cost?
The cost varies depending on the carrier, service level, and destination.
Can I drop off packages at a carrier location?
Yes, you can drop off your package at designated carrier locations.
How do I track my shipment?
Use the tracking number provided to check the status on the carrier's website or app.
What should I do if my package is delayed or lost?
Contact the carrier's customer service to investigate and file a claim if necessary.